Leaving a job can be a mixed bag of emotions – relief, excitement, maybe even a little anxiety. Navigating the process smoothly, however, is entirely within your control. Putting in your two weeks' notice correctly is crucial for maintaining a positive professional reputation and ensuring a clean break. This guide provides convenient tips to help you through this transition.
Before You Submit Your Resignation
Before you even think about drafting that email or scheduling that meeting, there are several crucial steps to take:
1. Review Your Employment Contract:
Familiarize yourself with the terms of your employment contract. Look for clauses related to resignation procedures, notice periods, and any potential implications of leaving early. Understanding your contractual obligations will prevent unexpected complications.
2. Plan Your Exit Strategy:
Consider the practical aspects of leaving your job. This includes:
- Project Completion: Identify any ongoing projects you're involved in and create a handover plan. Document your progress, identify key stakeholders, and schedule time to train your replacement or colleagues.
- Knowledge Transfer: Proactively share your knowledge and expertise to minimize disruption during the transition period. Prepare comprehensive documentation, create training materials, or offer to mentor your successor.
- Personal Belongings: Plan a time to collect your personal belongings to avoid any last-minute rushes.
3. Draft Your Resignation Letter (or Email):
While a formal letter is generally preferred, an email might suffice depending on your company culture. Regardless of the format, ensure your resignation is clear, concise, and professional. Here's what to include:
- Your Name and Contact Information: This seems obvious but is crucial.
- Date: Use a clear and unambiguous date.
- Recipient's Name and Title: Address your letter to your immediate supervisor.
- Your Resignation Statement: Clearly state your intention to resign, specifying your last day of employment (two weeks from the date of your resignation).
- Expression of Gratitude: Offer a brief thank you for the opportunities you were given.
- Offer to Assist with the Transition: Express your willingness to help with the handover of responsibilities.
- Closing: Use a professional closing, such as "Sincerely" or "Respectfully."
Example Resignation Email:
Subject: Resignation - [Your Name]
Dear [Supervisor's Name],
Please accept this email as formal notification that I am resigning from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
Thank you for the opportunities I've been given during my time at [Company Name]. I appreciate the experiences I've gained.
I am happy to assist in any way possible to ensure a smooth transition during my departure.
Sincerely,
[Your Name]
Putting in Your Two Weeks: The Process
1. Schedule a Meeting (If Possible):
While an email is sufficient for formal notification, scheduling a brief meeting with your supervisor allows for a more personal discussion. This gives you the chance to express your gratitude in person and address any immediate concerns.
2. Deliver Your Resignation:
Present your letter (or email) professionally and respectfully. Be prepared to answer questions calmly and honestly, while maintaining a positive attitude. Avoid negativity or gossip about colleagues or the company.
3. Follow Up:
After submitting your resignation, send a follow-up email confirming the date of your last day and reiterating your willingness to assist with the transition.
Maintaining Professionalism After Resignation
Even after submitting your resignation, maintain professionalism. Continue to perform your duties to the best of your ability during your notice period. Leaving on good terms will benefit your future career prospects.
By following these convenient tips, you can navigate the process of putting in your two weeks' notice smoothly and professionally. Remember, a well-managed departure leaves a lasting positive impression, benefiting both you and your former employer.
