Sending a professional email to a potential employer is crucial in today's job market. But it's not just about the compelling introduction and body; the closing is equally important. A strong conclusion leaves a lasting impression and can significantly impact your chances of landing an interview. This guide provides tangible steps to master the art of ending your email effectively.
Why is the Email Closing Important?
The closing of your email acts as a final handshake—a last opportunity to reiterate your interest and professionalism. A weak or inappropriate closing can undermine even the strongest opening and body. It's your chance to:
- Reiterate your interest: Remind the recipient why you're contacting them and what you're seeking.
- Reinforce your key qualifications: Briefly highlight your most relevant skills or experiences.
- Express gratitude: Thank the recipient for their time and consideration.
- Call to action (CTA): Clearly state your next desired step (e.g., scheduling a call, requesting an interview).
Step-by-Step Guide to Crafting a Powerful Email Closing
Here's a practical, step-by-step approach to writing compelling email closings that secure responses:
1. Express Gratitude and Reiterate Interest
Start by thanking the recipient for their time and consideration. This shows politeness and respect. Then, briefly reiterate your interest in the position or company.
- Example: "Thank you for your time and consideration. I am very interested in the Marketing Manager position and confident my skills and experience align perfectly with your requirements."
2. Highlight Relevant Skills or Experience (Briefly!)
Don't repeat everything from the body of your email, but you can subtly remind the recipient of your most pertinent qualifications.
- Example: "My proven track record in social media marketing and lead generation, as detailed in my resume, would be a valuable asset to your team."
3. Include a Clear Call to Action (CTA)
This is crucial! Don't leave the recipient wondering what to do next. Propose a concrete next step, such as scheduling a phone call or requesting an interview.
- Examples:
- "I would appreciate the opportunity to discuss my qualifications further in a brief phone call. Please let me know what time works best for you."
- "I have attached my resume for your review and welcome the opportunity to interview at your earliest convenience."
4. Choose a Professional Closing Salutation
Avoid informal closings like "Cheers" or "Best." Stick to professional options:
- Sincerely,
- Respectfully,
- Regards,
- Best regards,
5. Proofread Carefully!
Before sending, meticulously proofread your entire email. Typos and grammatical errors can significantly damage your professional image.
Examples of Effective Email Closings
Here are a few examples incorporating the steps above:
Example 1 (for a specific job posting):
Thank you for considering my application for the Software Engineer position. My experience in Java development and Agile methodologies, as outlined in my resume, directly addresses your requirements. I am eager to learn more about this exciting opportunity and would welcome the chance to discuss my qualifications further during a phone interview. Please let me know your availability next week. Sincerely, [Your Name]
Example 2 (for networking):
Thank you for taking the time to speak with me today. I enjoyed learning more about [Company Name] and its work in sustainable energy. My background in renewable energy research aligns strongly with your company's mission, and I'm particularly interested in [specific project or initiative]. I would appreciate the opportunity to connect again in the future as suitable opportunities arise. Regards, [Your Name]
By following these steps, you can craft professional and effective email closings that leave a positive lasting impression and increase your chances of securing an interview or making valuable connections. Remember, the closing is your final opportunity to shine!
