Asking someone for a letter of recommendation is a crucial step in many academic and professional pursuits. A well-crafted email significantly increases your chances of receiving a strong, supportive letter. Knowing how to effectively end your email is just as important as the opening. This guide provides efficient approaches to conclude your email request, maximizing your chances of a positive response.
The Importance of a Strong Email Conclusion
The conclusion of your email serves as your final opportunity to make a lasting impression. A weak or abrupt ending can undermine the overall effectiveness of your request. A strong conclusion reiterates your appreciation, provides necessary information, and leaves the recipient feeling respected and understood.
Effective Ways to End Your Email Requesting a Letter of Recommendation
Here are several efficient and effective approaches to conclude your email:
1. Reiterate Gratitude and Offer Assistance:
This approach emphasizes your appreciation for their time and consideration. It also proactively offers assistance, showing you're mindful of their workload.
Example: "Thank you so much for considering my request. I truly appreciate your time and willingness to help. Please let me know if you require any further information or materials from me to assist in writing your letter. I've attached my resume and transcript for your convenience."
2. Provide a Clear Deadline and Contact Information:
Setting a clear deadline ensures the recommender can plan their time effectively. Providing multiple contact methods (email and phone number) allows for easy communication.
Example: "The deadline for submission is [Date]. Please let me know by [Date] if you're able to write the letter. You can reach me at [Email Address] or [Phone Number] with any questions."
3. Express Confidence in Their Ability and Reiterate Your Goals:
This approach subtly reminds the recommender of your capabilities and the importance of their letter in helping you achieve your goals.
Example: "I'm confident you can provide a strong recommendation given your knowledge of my work in [Area of Expertise]. Your support in my application for [Program/Position] would be invaluable. Thank you again for your time and consideration."
4. Offer a Gift or Token of Appreciation (Use with Caution):
While offering a small gift can be a thoughtful gesture, it's crucial to avoid appearing to bribe the recommender. A simple gift card or a handwritten thank-you note is acceptable, but avoid anything extravagant.
Example: "To express my sincere gratitude for your time and effort, I've included a small gift card. Thank you once again for considering my request." (Use sparingly and only with individuals you know well.)
Key Considerations for Every Conclusion:
- Proofread carefully: Ensure your email is free of grammatical errors and typos.
- Maintain professionalism: Use a formal and respectful tone throughout the email.
- Respect their time: Keep your email concise and to the point.
- Follow up appropriately: Send a follow-up email a week or two before the deadline to check in.
By implementing these efficient approaches to conclude your email requesting a letter of recommendation, you'll significantly increase your chances of receiving a strong letter and achieving your academic or professional goals. Remember, clarity, respect, and gratitude are key to a successful request.
