Opening RAR files directly within Outlook isn't possible because Outlook doesn't have built-in support for the RAR archive format. However, there are several easy ways to access the contents of a RAR file received as an email attachment. This guide provides a complete walkthrough of the best methods, ensuring you can quickly and safely open your RAR files.
Understanding RAR Files and Outlook Compatibility
RAR, which stands for Roshal Archive, is a popular file compression and archiving format. Unlike ZIP files, which Outlook can sometimes handle (depending on your version and settings), RAR files require a dedicated program to extract their contents. This is because RAR files are compressed archives, containing one or more files or folders bundled together into a single file. Outlook, primarily designed for email management, lacks this extraction capability.
Methods to Open RAR Files Received via Outlook
Here are the most reliable methods to access the contents of your RAR attachments:
Method 1: Using a RAR Extraction Program (Recommended)
This is the most straightforward and recommended approach. Download and install a reputable RAR extraction program such as 7-Zip (free and open-source) or WinRAR (commercial). These programs are widely used and offer excellent compatibility.
Steps:
- Download and Install: Download the chosen program from its official website. Important: Always download software from trusted sources to avoid malware.
- Save the Attachment: Save the RAR attachment to your computer. Right-click the attachment in your Outlook email and select "Save As."
- Extract the Files: Locate the saved RAR file. Right-click on it and select the option to "Extract Here" or "Extract Files." Your chosen program will guide you through the extraction process, allowing you to specify the destination folder.
Why this is the best method: This method is reliable, safe, and ensures you maintain the integrity of the files within the archive.
Method 2: Online RAR Extractors (Use with Caution)
Several online RAR extractors are available. These websites allow you to upload your RAR file and download the extracted contents. However, exercise caution when using these services. Ensure you use a reputable website to minimize the risk of malware or data breaches. This method is less secure than using a dedicated program on your computer.
Steps:
- Find a Reputable Website: Research and choose a well-reviewed online RAR extractor.
- Upload the File: Upload your RAR attachment from your Outlook email.
- Download the Extracted Files: Download the extracted files once the process is complete.
Caution: Only use trusted online services. Avoid uploading sensitive or confidential information.
Method 3: Requesting the Sender to Send Uncompressed Files
If you frequently receive RAR files, consider asking the sender to provide the files in an uncompressed format, such as a ZIP file (which Outlook might handle) or individually. This eliminates the need for extra software or online services. This method is ideal for improving collaboration and workflow efficiency.
Troubleshooting Tips
- Error messages: If you encounter errors, ensure you've downloaded and installed the extraction program correctly and that the RAR file itself isn't corrupted.
- Slow extraction: Large RAR files can take time to extract. Be patient, and ensure your computer has sufficient resources.
- Security concerns: Always scan extracted files with an antivirus program before opening them, especially if you're unsure about the sender's identity or the file's origin.
By following these methods, you can efficiently and securely access the contents of RAR files received through your Outlook email, simplifying your workflow and enhancing your email management. Remember to prioritize security and always download software from trusted sources.