Landing an interview is exciting, but the follow-up email is crucial. A well-crafted confirmation email not only solidifies the interview but also reinforces your professionalism and enthusiasm. Knowing how to end such an email effectively is key to leaving a lasting positive impression. This guide offers practical routines to master the art of concluding your interview confirmation email.
Why the Ending Matters
The closing of your email is your final opportunity to make a statement. A weak or unprofessional ending can undermine the positive impression you've built throughout the email. Conversely, a strong closing leaves the recruiter with a feeling of confidence and anticipation for your interview.
Effective Closing Lines: A Practical Guide
Here are several options for ending your interview confirmation email, each with a slightly different tone:
Option 1: The Concise & Professional Close
This option is best for formal interviews and emphasizes efficiency:
"I look forward to our conversation on [Date] at [Time]. Thank you for your time and consideration."
Option 2: Reinforcing Enthusiasm
This option is suitable for most situations and shows your eagerness:
"I am very much looking forward to our interview on [Date] at [Time]. I'm excited to discuss [mention something specific about the role or company that excites you]. Thank you again for this opportunity."
Option 3: Adding a Touch of Personalization
Adding a personalized touch can make your email stand out. If you've previously connected with the recruiter on LinkedIn, you can reference it subtly:
"Thank you again for this opportunity. I enjoyed our brief conversation on LinkedIn and look forward to discussing [position] further on [Date] at [Time]."
Option 4: Addressing Logistics (If Necessary)
If there's any logistical detail to confirm, include it in your closing:
"I look forward to our interview on [Date] at [Time]. Please let me know if there's anything else I need to bring or any specific preparation required. Thank you!"
What to Avoid in Your Closing
- Overly Casual Language: Avoid slang or overly familiar phrases. Maintain a professional tone throughout.
- Unnecessary Attachments: Unless explicitly requested, avoid attaching anything to your confirmation email.
- Long-winded Closings: Keep it concise and to the point.
- Repeating Information: Avoid restating information already included in the email body.
- Asking for Feedback: Don't ask for feedback on your email itself.
Proofreading is Key
Before sending, always proofread your email carefully. Typos and grammatical errors can create a negative impression.
Beyond the Closing: The Entire Email
Remember, the closing is only part of the equation. The entire email needs to be well-structured and professionally written. Ensure you include:
- Clear Subject Line: Use a concise and informative subject line, such as "Interview Confirmation - [Your Name] - [Position]."
- Professional Salutation: Use a formal salutation such as "Dear [Recruiter Name]".
- Confirmation Details: Clearly state the date, time, and method of the interview (e.g., video call, in-person).
- Contact Information: Reiterate your contact information.
By mastering these routines and paying attention to detail, you can craft a confident and professional interview confirmation email that significantly improves your chances of success. Remember, this email is a reflection of you and your professionalism, so make it count!
